Accepting Submissions for Summer 2025 Only
- The spring cycle closed on June 13, 2025. No submissions from spring 2025 or before are accepted.
- Please follow the instructions carefully when applying for reimbursement.
Summer 2025 Reimbursement Cycle Information:
For the summer cycle, you can earn $900 for precepting student nurses.
- You must complete at least 80 hours of precepting clinical instruction per student.
- The deadline to apply for the grant reimbursement for summer 2025 is September 12, 2025.
- The deadline is firm. The board must receive all required documents and information by this date to qualify for reimbursement.
More Information
- Presentation : WSSNPG winter 2024 updates: changes to the submission process (PDF)
- Presentation : WSSNPG winter 2024 preceptor procedure updates (PDF)
WSSNPG Informational Sessions
Dates and Times of Sessions
- July 9, 2025 at 10:00am
- August 13, 2025 at 10:00am
- September 10, 2025 at 10:00am
- October 10, 2025 at 10:00am
Join via Zoom
Meeting ID
: 825 6836 5464
Passcode
: 316031
Washington State Student Nurse Preceptorship Grant (WSSNPG)
The Washington legislature has set up a grant for student nurse preceptorship. This grant funds nurses who precept nursing students in health care settings.
The amount varies from cycle to cycle, but usually ranges from $500 - $1000 one-time reimbursement per student precepted.
The goal of the preceptor grant program is to:
- Help reduce a shortage of healthcare settings for students
- Bring more nurses into the Washington state workforce
Who is Eligible?
- Advanced Registered Nurse Practitioners
- Registered Nurses
- Licensed Practical Nurses
Local, State, and Federal Government Nursing Employees:
You should consider contacting your local, state, or federal employer to confirm that accepting a grant payment is not in violation of ethics laws, such as the Code of Ethics for Municipal Officers, RCW 42.23, the Ethics in Public Service Act, RCW 42.52, or the Supplementation of Federal Salary Prohibition in the United States Code, 18 U.S.C. 209.
All Nursing Employees:
You should consider discussing the preceptor grant with your employer prior to applying for or accepting grant payment. Some employers may have policies that prohibit an employee from accepting payment as a term of employment.
Requirements to be a Student Nurse Preceptor
To be a nurse preceptor, you must:
- Have an active license
- Have at least one year of clinical or practice experience
- Be employed at an approved practice site
More Information:
- Preceptor Grant Dashboard
- Preceptor promotional flyer –(PDF)
- WA State Student Nurse Preceptorship Grant (WSSNPG) Flyer (PDF)
- WA State Student Nurse Preceptorship Grant policy (PDF)
- WAC 246-840-533
How to Qualify for Reimbursement
The following provides information on how to get the student nurse preceptor reimbursement.
To qualify for the reimbursement, you must:
- Meet all requirements to be a student nurse preceptor
-
Volunteer to be a student nurse preceptor with your employer
- Employer must be an approved practice site by an approved education program
-
Complete at least 80 qualifying hours of precepting clinical instruction per student
- A student nurse preceptor may precept up to 2 students per term
- Submit all required documents by the reimbursement cycle deadline of your preceptorship (See Reimbursement cycles table below)
In addition, your clinical practice hours must:
-
Occur in a facility approved by a Washington State nursing program
- Out-of-state programs don't qualify, even if the clinical hours take place in Washington
-
Be in the final term of clinical for RN and LPN pre-licensure students
- ARNP students can be in any clinical cycle for reimbursement
- Refresher course clinical preceptors are not eligible for payment
- RN-BSN programs are not eligible for payment
How to Apply for Reimbursement
You can apply for reimbursement only for the current cycle. Previous cycles won't be accepted. See Reimbursement Cycles below for timeframes and deadlines.
-
Register for a Statewide Vendor Number (SVN) with the Office of Financial Management (OFM) via the
Vendor/Payee Registration Form
- You must get a personal SWV (WABON doesn't accept business SWVs)
- It can take up to 10 business days to get
- You only need to apply once – it doesn't expire
- You must update your SWV number registration information every 2 years to be valid
- Contact OFM for any contact information changes, such as address, email, phone, etc.
- Tips on Registering for your Statewide Vendor Number (PDF)
-
Complete the online Preceptor Hours Reporting Form by cycle deadline*
- You will be redirected to receive a confirmation email at the end of the application. Please enter your email for your record of the submission.
- You can apply for reimbursement only for the current cycle. Previous cycles won't be accepted. See Reimbursement Cycles below for timeframes and deadlines.
- The Nursing Program will be responsible for sending us the Preceptorship Verification of Hours Form. Preceptors are only responsible for the Preceptor Hours Reporting Form.
- Once WABON receives the Deans and Directors' verification form, it may take up to 10 weeks for the preceptor's team and the Office of Accounting to complete the reimbursement.
*The Preceptor Team must receive all required documents and information by the cycle deadline to qualify for reimbursement.
Reimbursement Cycles
WABON is currently accepting reimbursement submissions for the summer 2025 cycle only.
| Reimbursement cycles | Preceptorship end date | Documentation deadline* |
|---|---|---|
| Summer | July 1 – August 31 | September 12 |
| Fall | September 1 – December 31 | January 9 |
| Winter | January 1 – March 31 | April 10 |
| Spring | April 1 – June 30 | June 12 |
*Deadline is firm. All required documents and information must be received by this date.
All nursing programs must have vetted and completed documentation submitted by due date for preceptors to receive the grant payment.
Details:
- Preceptorship End Date: the timeframe your preceptorship ended
- Documentation Deadline: the date you must have your reimbursement paperwork turned in
Reimbursement Resources
- Statewide Vendor/Payee Services
- Vendor Registration Process-Useful Information (PDF)
- Statewide Vendor Number Lookup
- Vendor/Payee Direct Deposit
Preceptor Resources
Online training resources and information on being a preceptor
Preceptors: Helping new nurses transition to practice
Free self-paced learning module from WABON
- Developed using materials developed by Shandra L. James, DNP, RN, and the National Council of State Boards of Nursing (NCSBN)
- Overview of the wide range of roles and responsibilities of the preceptor and suggestions about how to fulfill each role
Preceptor Education Program (PEP)
Free self-directed interprofessional program created by Western University in Canada
- 8 interactive learning modules
- Modules include downloadable resources, learning exercises, video case scenarios, and references
Dean and Director Resources
Dean and Director Resources page
FAQs
- What is a nursing preceptor?
- A nursing preceptor is a practicing licensed nurse who provides personal instruction, training, and supervision for nursing students during clinical rotations.
- Am I eligible to precept a student?
- You are eligible to precept a student if you are a licensed LPN, RN, or ARNP that meets requirements of WAC 246-840-533, and employed at an approved clinical practice site. An approved practice site is a facility with an affiliation agreement with an approved Washington state nursing educational program.
- How many times can I apply for this grant?
- You can apply for this grant up to 2 times per payment cycle, for a maximum of 8 payments per year.
- I did not get my payment. What do I do?
- Payments can take up to 8-10 weeks after each reimbursement cycle. Please contact the Preceptor Program directly if you have any questions regarding your payment. WABONPreceptorship@doh.wa.gov.
- Is the grant taxable?
- The grant funds are taxable. You will receive a 1099-NEC (Non-Employee Compensation) form during tax season. For any other tax questions, please consider contacting a tax advisor.